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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an IDS exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Mailing of stand space confirmations
03.06.2024 | 8:00 AM
Starting about June 2024 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Sales
Verena Blank
Sales Manager
Tel. +49 221 821-3732
e-mailSusanne Donges
Sales Manager
Tel. +49 221 821-3783
e-mailCarmen Wolber
Download calendar entry
Sales Manager
Tel. +49 221 821-3893
e-mail -
Invoice
Mailing of participation invoice
01.10.2024 | 9:00 AM
You will receive the invoice for the participation fee including stand area rental, starting from October 2024.
Invoice amounts are payable immediately upon receipt of the invoice.
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Services
Deadline 21.01.2025 for ordering in the service shop
21.01.2025 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)**It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline 18.02.2025 for ordering in the service shop
18.02.2025 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for Carpeting
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits**It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering fire protection
18.02.2025 | 11:59 PM
Use your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
05.03.2025 | 11:59 PM
Please note: It is also possible to order at a later date.
Allocation is subject to availability.
Site Security/Logistics
Josef Scharn
Download calendar entry To the service shop
Tel. +49 221 821-2344
Fax +49 221 821-3999
e-mail -
Services
Deadline16.03.2025 for ordering in the service shop
16.03.2025 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for material impregnationService-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Service
Deadline 17.03.2025 for ordering in the service shop
17.03.2025 | 11:59 PM
Place your order through the service shop!
Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Stand construction
Start of Construction period
18.03.2025 | 7:00 AM
Please observe the traffic guidelines.
Site Security/Logistics
Josef Scharn
Download calendar entry Build up and dismantling period
Tel. +49 221 821-2344
Fax +49 221 821-3999
e-mail -
Trade Fair
GEMA registration deadline
21.03.2025 | 5:00 PM
Register musical reproduction/performance with GEMA.
GEMA – Bezirksdirektion NRW
Download calendar entry e-mail
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-0
Fax +49 231 57701-120
e-mail -
Stand construction
End of build up period all halls
24.03.2025 | 8:00 PM
Please observe the traffic guidelines.
Site Security/Logistics
Josef Scharn
Download calendar entry Build up and dismantling period
Tel. +49 221 821-2344
Fax +49 221 821-3999
e-mail -
Orders
Hotel room reservation
25.03.2025 | 8:00 AM
Book your hotel accomodation for IDS here.
Hotel and Travel Services
Download calendar entry To the booking portal
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Trade Fair
Start of the trade fair
25.03.2025 | 8:00 AM
This opening hours are valid for exhibitors. Visitors can access from 9:00 a.m.
To the opening hours -
Stand construction
Start of dismantling
29.03.2025 | 6:00 PM
Dismantling of all stands and exhibits in halls:
Saturday, 29 March 2025 06:00 p.m. to
Sunday, 30 March 2025 midnight
Monday, 31 March 2025 07:00 a.m. - midnight
Tuesday, 1 April 2025 07:00 a.m. - 6 p.m.Dismantling may begin not earlier than 06:00 p.m. on Saturday, 29 March 2025.
Clearing the trade fair stand before the official end of the event represents a serious breach of the Conditions of Participation. In the event of any violation of this condition Koelnmesse reserves the right to exclude the exhibitor from subsequent events.
Build up and dismantling period -
Trade Fair
End of the trade fair
29.03.2025 | 7:00 PM
This opening hours are valid for exhibitors. Visitors can access until 6:00 p.m.
To the opening hours -
Stand space
Layout planning begins
01.04.2025 | 9:00 AM
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Stand construction
End of dismantling
01.04.2025 | 6:00 PM
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Invoice
Mailing final invoice for services
11.04.2025 | 8:00 AM
Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 36,50 EUR / sqm.
Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.