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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an IDS exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Mailing of stand space confirmations
01.06.2022 | 8:00 AM
Starting about June 2022 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Sales
Verena Blank
Sales Manager
Tel. +49 221 821-3732
e-mailSusanne Donges
Sales Manager
Tel. +49 221 821-3783
e-mailCarmen Wolber
Download calendar entry
Sales Manager
Tel. +49 221 821-3893
e-mail -
Advertising materials
Order advertising and admission ticket vouchers
01.09.2022 | 8:00 AM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
To the Media Shop -
Invoice
Mailing of participation invoice
01.10.2022 | 8:00 AM
You will receive the invoice for the participation fee including stand area rental, starting around October 2022. Invoice amounts are payable immediately upon receipt of the invoice.
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Stand space
End of registration of co-exhibitors
10.11.2022 | 11:59 PM
Deadline for the application of co-exhibitors*.
For co-exhibitor application please click here.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sales
Verena Blank
Sales Manager
Tel. +49 221 821-3732
e-mailSusanne Donges
Sales Manager
Tel. +49 221 821-3783
e-mailCarmen Wolber
Download calendar entry To the exhibitor application
Sales Manager
Tel. +49 221 821-3893
e-mail -
Advertising materials
Editorial and advertising deadline for the Media services
30.11.2022 | 11:59 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Media services (Marketing Package), which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-238
Fax +49 201 365 47-325 -
Services
Deadline 10.01.2023 for ordering in the service shop
10.01.2023 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)**It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline 07.02.2023 for ordering in the service shop
07.02.2023 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for Carpeting
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits**It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering fire protection
07.02.2023 | 11:59 PM
Use your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
21.02.2023 | 11:59 PM
Please note: Allocation is subject to availability.
Site Security/Logistics
Josef Scharn
Download calendar entry To the service shop
Tel. +49 221 821-2344
Fax +49 221 821-3999
e-mail -
Services
Deadline 05.03.2023 for ordering in the service shop
05.03.2023 | 11:59 PM
Place your order through the service shop!
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for material impregnationService-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Service
Deadline 06.03.2023 for ordering in the service shop
06.03.2023 | 11:59 PM
Place your order through the service shop!
Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Stand construction
Start of Construction period
07.03.2023 | 7:00 AM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Josef Scharn
Download calendar entry Build up and dismantling period
Tel. +49 221 821-2344
Fax +49 221 821-3999
e-mail -
Trade Fair
GEMA registration deadline
10.03.2023 | 5:00 PM
Register musical reproduction/performance with GEMA.
GEMA – Bezirksdirektion NRW
Download calendar entry e-mail
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-0
Fax +49 231 57701-120
e-mail -
Stand construction
End of build up period all halls
13.03.2023 | 8:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Josef Scharn
Download calendar entry Build up and dismantling period
Tel. +49 221 821-2344
Fax +49 221 821-3999
e-mail -
Orders
Hotel room reservation
14.03.2023 | 8:00 AM
Book your hotel accomodation for IDS here.
Hotel and Travel Services
Download calendar entry To the booking portal
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Trade Fair
Start of the trade fair
14.03.2023 | 8:00 AM
This opening hours are valid for exhibitors. Visitors can access from 09:00 a.m.
To the opening hours -
Stand construction
Start of dismantling
18.03.2023 | 6:00 PM
Dismantling of all stands and exhibits in halls:
Saturday, 18 March 2023 06:00 p.m. to
Sunday, 19 March 2023 midnight
Monday, 20 March 2023 07:00 a.m. - midnight
Tuesday, 21 March 2023 07:00 a.m. - 6 p.m.Dismantling may begin not earlier than 06:00 p.m. on Saturday, 18 March 2023. Clearing the trade fair stand before the official end of the event represents a serious breach of the Conditions of Participation. In the event of any violation of this condition Koelnmesse reserves the right to exclude the exhibitor from subsequent events.
Build up and dismantling period -
Trade Fair
End of the trade fair
18.03.2023 | 7:00 PM
This opening hours are valid for exhibitors. Visitors can access until 06:00 p.m.
To the opening hours -
Stand construction
End of dismantling
21.03.2023 | 6:00 PM
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Invoice
Mailing final invoice for services
01.04.2023 | 8:00 AM
Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 36,50 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.