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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an IDS exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Mailing of confirmations
01.06.2026 | 8:00 AM
Starting in June 2026 confirmations are sent out. The participation contract takes effect with confirmation.
The confirmation includes dimensioned stand sketches and site maps as attachments.Sales
Nicole Junge
Sales Operations Manager
Tel. +49 221 821-2584
e-mailSarah Wirges
Sales Operations Managerin
Tel. +49 221 821-3267
e-mailSusanne Donges
Sales Operations Manager
Tel. +49 221 821-3783
e-mailCarmen Wolber
Download calendar entry
Sales Operations Manager
Tel. +49 221 821-3893
e-mail -
Invoice
Mailing of participation invoice
01.09.2026 | 9:00 AM
You will receive the invoice for the participation fee including stand area rental, starting from September 2026.
Invoice amounts are payable immediately upon receipt of the invoice.
Sales
Nicole Junge
Sales Operations Manager
Tel. +49 221 821-2584
e-mailSarah Wirges
Sales Operations Managerin
Tel. +49 221 821-3267
e-mailSusanne Donges
Sales Operations Manager
Tel. +49 221 821-3783
e-mailCarmen Wolber
Download calendar entry
Sales Operations Manager
Tel. +49 221 821-3893
e-mail -
Stand construction
Booking eSlots
04.01.2027 | 12:00 AM
Book your eSlot from 04.01.2027 to enter the exhibition grounds for set-up and dismantling.
Construction and dismantling instructions -
Services
Deadline 05.01.2027 for ordering in the service shop
05.01.2027 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)**It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline 02.02.2027 for ordering in the service shop
02.02.2027 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systemsService-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline 02.02.2027 for ordering in the service shop
02.02.2027 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits*
- Deadline for ordering video stand surveillance*It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering fire protection
02.02.2027 | 11:59 PM
Use your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Orders
Order advertising materials
02.02.2027 | 11:59 PM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
To the Media shop -
Stand construction
Deadline for submission on stand construction plans
02.02.2027 | 11:59 PM
The application for approval shall be based on the plans for the trade fair stand must be submitted to Koelnmesse in good time, but
at least 6 weeks before the start of construction,
via our digital platform Delegatis. An individual access link to the questionnaire will be sent to each exhibitor by Koelnmesse.Event technology and approval
acceptance@koelnmesse.de
Phone +49 221 821 3666 -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
19.02.2027 | 11:59 PM
Please note: It is also possible to order at a later date.
Allocation is subject to availability.
To the service shop -
Orders
Hotel room reservation
01.03.2027 | 8:00 AM
Book your hotel accomodation for IDS here.
Hotel and Travel Services
Download calendar entry To the booking portal
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Stand construction
Start of Construction period
02.03.2027 | 7:00 AM
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Service
Deadline 08.03.2027 for ordering in the service shop
08.03.2027 | 11:59 PM
Place your order through the service shop!
Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Orders
Deadline for ordering conference and office catering
10.03.2027 | 11:59 PM
Our partner, Aramark Restaurations GmbH, offers you a wide range of food and drinks in the Aramak webshop. Order yout treat at the push of a button!
Aramark Restaurations GmbH
Download calendar entry Order via webshop of Aramark
Deutz-Mülheimer Strasse 109
51063 Köln
Tel. +49 221 284-8584
e-mail
To the website -
Trade Fair
GEMA registration deadline
12.03.2027 | 5:00 PM
Register musical reproduction/performance with GEMA.
GEMA – Bezirksdirektion NRW
Download calendar entry
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-0
Fax +49 231 57701-120
e-mail -
Services
Application of stand parties
12.03.2027 | 11:59 PM
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Stand construction
End of build up period all halls
15.03.2027 | 8:00 PM
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Trade Fair
Start of the trade fair
16.03.2027 | 8:00 AM
This opening hours are valid for exhibitors. Visitors can access from 9:00 a.m.
To the opening hours -
Stand construction
Start of dismantling
20.03.2027 | 6:00 PM
Dismantling of all stands and exhibits in halls:
Saturday, 20 March 2027 6:00 p.m. to
Sunday, 21 March 2027 midnight
Monday, 22 March 2027 7:00 a.m. - midnight
Tuesday, 23 March 2027 7:00 a.m. - 6:00 p.m.Dismantling may begin not earlier than 6:00 p.m. on Saturday, 20 March 2027.
Clearing the trade fair stand before the official end of the event represents a serious breach of the Conditions of Participation. In the event of any violation of this condition Koelnmesse reserves the right to exclude the exhibitor from subsequent events.
Build up and dismantling period -
Trade Fair
End of the trade fair
20.03.2027 | 7:00 PM
This opening hours are valid for exhibitors. Visitors can access until 6:00 p.m.
To the opening hours -
Stand construction
End of dismantling
23.03.2027 | 6:00 PM
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Invoice
Mailing final invoice for services
12.04.2027 | 8:00 AM
Following the event, a separate invoice will be drawn up for the services provided (e.g. electricity and water supplies, media services etc.). Invoice amounts are payable immediately upon receipt.
Invoice amounts are payable immediately upon receipt of the invoice.