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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an IDS exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Mailing of stand space confirmations
05.04.2021 | 8:00 AM
Starting about April 2021 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Sales
Carmen Wolber
Sales Manager
IDS hall 11
Tel. +49 221 821-3893
e-mailSusanne Donges
Sales Manager
IDS halls 2 and 3
Tel. +49 221 821-3783
e-mailNicole Junge
Download calendar entry
Sales Manager
IDS hall 10
Tel. +49 221 821-2584
e-mail -
Services
Mailing of Koelnmesse-Service-Portal log-in data
05.04.2021 | 8:00 AM
Starting about April 2021 service shop log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the service shop.
Service-Shop Hotline
Download calendar entry
Telefon +49 221 821–3500
E-MailTo the service shop -
Invoice
Mailing of participation invoice
01.07.2021 | 8:00 AM
You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around July 2021. Invoice amounts are payable immediately upon receipt of the invoice.
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Services
Deadline 20.07.2021 for ordering in the service shop
20.07.2021 | 11:00 PM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)**It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline 17.08.2021 for ordering in the service shop
17.08.2021 | 11:00 PM
Place your order through the service shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits**It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering fire protection
17.08.2021 | 11:00 PM
Use your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Stand space
End of registration of co-exhibitors
29.08.2021 | 11:59 PM
Deadline for the application of co-exhibitors*.
For co-exhibitor application please click here.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sales
Carmen Wolber
Sales Manager
IDS hall 11
Tel. +49 221 821-3893
e-mailSusanne Donges
Sales Manager
IDS halls 2 and 3
Tel. +49 221 821-3783
e-mailNicole Junge
Download calendar entry
Sales Manager
IDS hall 10
Tel. +49 221 821-2584
e-mailTo the online registration -
Advertising materials
Editorial and advertising deadline for the Media Package
29.08.2021 | 11:59 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Media Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry
Tel. +49 201 365 47-238
Fax +49 201 365 47-325To the Media Shop -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
01.09.2021 | 11:59 PM
Please note: Allocation is subject to availability.
Site Security/Logistics
Josef Scharn
Download calendar entry To the service shop
Tel. +49 221 821-2344
Fax +49 221 821-3999
e-mail -
Services
Deadline 12.09.2021 for ordering in the service shop
12.09.2021 | 11:00 PM
Place your order through the service shop!
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
- Deadline for material impregnationService-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Trade Fair
GEMA registration deadline
18.09.2021 | 5:00 PM
Register musical reproduction/performance with GEMA.
GEMA – Bezirksdirektion NRW
Download calendar entry e-mail
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-0
Fax +49 231 57701-120
e-mail -
Advertising materials
Order advertising and admission ticket vouchers
21.09.2021 | 8:00 AM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
To the Media Shop -
Orders
Hotel room reservation
22.09.2021 | 8:00 AM
Book your hotel accomodation for IDS here.
Hotel and Travel Services
Download calendar entry
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mailTo the booking portal -
Trade Fair
Start of the trade fair
22.09.2021 | 8:00 AM
This opening hours are valid for exhibitors. Visitors can access from 09:00 a.m.
To the opening hours -
Stand construction
Start of dismantling
25.09.2021 | 6:00 PM
Dismantling of all stands and exhibits in halls:
Saturday, 25 September 2021 06:00 p.m. to
Sunday, 26 September 2021 midnight
Monday, 27 September 2021 07:00 a.m. - midnightTrucks will be permitted to enter from 06:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 06:00 p.m. on 25.09.2021. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Build up and dismantling period -
Trade Fair
End of the trade fair
25.09.2021 | 7:00 PM
This opening hours are valid for exhibitors. Visitors can access until 06:00 p.m.
To the opening hours -
Invoice
Mailing final invoice for services
11.10.2021 | 8:00 AM
Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 36,50 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.